Interactive Case Study
Asemani: Hospital Surgical Suite & Case Scheduling System
Asemani is a hospital-grade surgical scheduling platform built to replace traditional, error-prone magnetic whiteboard systems with real-time digital operating room orchestration.
Client
Asemani Health Systems
Industry
HealthTech & Hospital Operations
Timeline
14 Weeks
Role
UI/UX Product Architecture & Hospital System Design
Discovery & User Insights
Quantitative Research & Observations
Real user research data and market friction points evaluated before writing the first line of code.
100%
Elimination of magnetic whiteboard scheduling errors
4x
Faster operating room turnover communication
0%
Double-booking incidents across active OR suites
35min
Average daily schedule time saved per surgeon
Target Audience
User Persona Profile
Understanding the primary user archetype ensures the user experience solves real, everyday friction without cognitive overload.
Dr. Sarah Al-Rashid
Chief Surgical Coordinator • Riyadh, Saudi Arabia
Core User Goals
Keep all 12 operating rooms running on schedule without gaps
Quickly reassign nurses and anesthesiologists when surgeries run long
Provide instant schedule updates to surgical teams via mobile
Existing Pain Points
Magnetic board tags falling off or getting moved accidentally
Nurses wasting time running between floors to confirm room readiness
The Problem
What Needed Solving
Surgical departments in busy hospitals relied on manual magnetic boards and phone calls to schedule operating rooms (ORs). This led to frequent scheduling conflicts, delayed room turnaround, lack of surgeon visibility, and zero historical tracking of procedure duration anomalies.
Our Engineering & UX Approach
What We Architected
We designed a multi-view digital surgical command center. It features an interactive OR grid with real-time procedure state tracking (Pre-Op, Anesthesia, In-Surgery, PACU, Cleaned), automated delay notifications, surgeon availability calendars, and emergency surgery slot insertion.
System Flow
Step-by-Step Experience Architecture
How user intent transitions through the interface into automated real-time execution.
Centralized OR Schedule Grid
Real-time timeline displaying all operating rooms, scheduled procedures, and assigned teams.
Live Phase State Tracking
Nurses tap status badges as patients transition from Pre-Op to In-Surgery to PACU.
Automated Turnover Alerts
Cleaning staff and next surgical crew receive automated SMS/push alerts 15 minutes before surgery concludes.
Capabilities
Features & Deliverables Shipped
Interactive multi-room surgical calendar with drag-and-drop rescheduling
Real-time patient surgical state pipeline
Role-based access for surgeons, nurses, anesthesiologists, and coordinators
Emergency surgery insert flow with automated downstream delay recalculations
Comprehensive post-op duration analytics to optimize future scheduling
Measurable Impact
By The Numbers
4x Faster
Turnover Speed
0 Errors
Scheduling Errors
60%
Staff Time Saved
94.2%
OR Utilization
Technologies
Tools & Stack
Portfolio
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